Vistor Self Check-In

Streamline your visitor management with a seamless self check-in form. Visitors can check in upon arrival using a terminal (e.g., an iPad) or by scanning a QR code on their mobile devices.

• User-Friendly Interface: Visitors can register quickly using accessible terminals or mobile-friendly QR codes, reducing the need for assistance.
• Automatic Host Notifications: Hosts receive instant email alerts when visitors check in, keeping them informed in real time.
• Personalized Communications: Customize your check-in process with branded instructions and logos for a tailored visitor experience.

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This feature is available for free during the beta period. After the beta, an upgrade to a paid plan is required to continue using the self check-in feature.

Activate the Self Check-In form

1. Sign in to Kisi with your organization admin account
2. On your organization dashboard, navigate to Visitor Management
3. Click on Self Check-In
4. Click on Activate

Configure the Form

1. After activation, click Self-Check-In again.
2. Click Configure and specify the Location Name
3. Under Add Hosts, select all users who should be defined as potential hosts at your company.
4. Under Add Visit Reason, define possible reasons for a visit (e.g., "Interview," "Delivery," etc.).
5. Upload an NDA (Non-Disclosure Agreement) as a PDF file if you want visitors to accept it before check-in.
6. Click Add logo and upload your company’s logo, which will be displayed on the registration form.
7. Enable the Print Badge setting if the self-check-in device is connected to a badge printer.
8. Click Save.
9. Return to Self-Check-In and share the link to the self-check-in form:
   • Copy the registration link and share it via email or your preferred messaging tool.
   • Alternatively, download the QR code and place it in a visible area at your reception so visitors can easily scan it with their mobile device.

Add Multiple Locations

Kisi Visitors Kiosk supports multiple locations per organization. Each location can have its own separate list of allowed hosts (including SAML sync if included in the pricing plan), visit reasons, configurable fields and branding. Note that NDA agreements will be the same across all locations. To add a new location:

1. Click Self-Check-In button in the Visitor Management app.
2. Click Add Location next to the Location Name field.
3. Configure Kiosk parameterd for the new location and click Save
4. Switch between locations by clicking Select Location
5. Download a separate QR code or copy a registration link to share with visitors for each location.

Accept Non-Disclosure Agreement (NDA)

You can upload an NDA (Non-Disclosure Agreement) as a PDF file if you want visitors to accept it before check-in.

1. Navigating to the Agreements tab in the self-check-in settings (Self-Check-in > Settings > Agreements).
2. Once uploaded, visitors will not be able to complete check-in without accepting the NDA.
3. Only one active NDA version can be in use per organization at a time. If your NDA agreement changes, you can upload a new version.
4. The visitor management log tracks and displays which NDA version each visitor has accepted, and this information can be exported as a CSV file.
5. You can review the history of uploaded NDA versions at the Agreements tab.

Print Visitor Badges

If you plan to use Self-Check-In on a dedicated device (like an iPad or tablet), you can connect a badge or sticker printer to print visitor badges.

1. Connect your printer to the device. Print any document from the browser to ensure the printer is working.
2. Navigate to the form settings in Kisi and enable Badge Printing.
3. Open the link to the self-check-in form and check in a test visitor.
4. A badge will be generated and available to print from the device screen.
5. Click Print and select the printer configured in the previous step.

Afterward, the branded visitor badge—featuring the visitor’s name, date, and reason for the visit—will be printed.