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Set first to arrive schedules

First to arrive schedules work alongside Unlock schedules, enabling two important use cases:

  • Delaying the activation of an existing Unlock schedule until the first authorized unlock ('First to arrive')
  • Ending an active Unlock schedule early when the last person leaves the facility ('Last to leave')
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Jump to the end of the page to learn more about the use cases of the First to Arrive schedule.

Set a first to arrive schedule​

  1. Sign in to Kisi
  2. On your place dashboard, click on Doors
  3. Select the door you want to set a first to arrive schedule for
  4. Scroll down and select the Unlock schedules tab
  5. Click on Add schedule
  6. Select First to arrive
  7. Enter a name for your new schedule
  8. In the Type dropdown, choose between Single event or a Recurring event:
  • For Single Events, you can select the first to arrive schedule to occur all day and for a specific time window
  • For Recurring Events, you can select the first to arrive schedule to occur on a specific day within a time period, or have the door unlocked all day
  1. Add a start/end date and time
  2. Click Save

Edit or disable first to arrive schedules​

First to arrive schedules are presented in a weekly preview by default. To edit, disable or delete a schedule, you must switch to the list view.

  1. On your place dashboard, click on Doors
  2. Select the door you want to modify a first to arrive schedule for
  3. Scroll down and select Unlock schedules tab
  4. Open the Weekly preview dropdown and switch to List view
  5. Based on what you want to achieve, follow the instructions below:
  • Edit: open the schedule and make your adjustments
  • Enable/disable: navigate to the schedule you want to enable/disable, and use the toggle next to it. Alternatively, you can select it using the checkbox on the left, and click Enable/Disable
  • Delete: select the schedule you want to delete using the checkbox on the left, and click Delete

Reset a First to arrive schedule​

By resetting the First to arrive schedule, you are manually terminating an active Unlock schedule. You can achieve this by setting up a request-to-exit button specifically for this task. When the last person is leaving the facility, they can push this button to wrap up an active Unlock schedule ahead of time.

To connect the button to the controller, refer to our guide on wiring a request-to-exit button to the controller.

Timing recommendations for First to arrive schedules​

The ideal timing for the First to arrive schedule depends on when your regular staff typically arrives. Consider the following scenario:

  1. You set an Unlock schedule for 8:00 a.m. alongside a First to arrive schedule for 7:00 a.m.
  2. Your cleaning staff arrives at 7:00 a.m., unlocks the door, triggering the Unlock schedule.
  3. They finish and depart at 7:30 a.m., leaving the office unstaffed.

In this case, it is crucial that they terminate the Unlock schedule by pressing the Request-to-Exit button, otherwise the door will remain unlocked, posing the risk of no staff presence after 7:30 a.m.

Schedule views​

In Kisi, there are two views for schedules:

  • List view: The list view provides a configuration interface. By clicking on a schedule, admins can customize it (edit, enable, disable, delete) according to their requirements.
  • Weekly preview: The weekly preview provides a comprehensive overview of all schedules for the week, presenting them in their intended state, without taking into account the current lock state.

Use cases​

Delaying the activation of a planned Unlock schedule​

First to arrive schedules delay the activation of Unlock schedules until the first authorized arrival at a site to ensure prior physical presence.

Example

You've set an Unlock schedule Mondays from 8:00 a.m. to 6:00 p.m. However, to ensure that the facility is never unlocked without staff present—especially during holidays—you decide to add a First to arrive schedule from 7:00 a.m. to 6:00 p.m. In this scenario, the planned Unlock schedule will behave as follows:

  • If the first authorized access occurs at 7:30 a.m., the Unlock schedule starts at 8:00 a.m.
  • If the first authorized access occurs at 8:30 a.m., the Unlock schedule starts at 8:30 a.m.

Early termination of an active Unlock schedule​

First to arrive schedules also enable the early termination of an active Unlock schedule when the last authorized person leaves the facility. This feature ensures that the doors remain locked when there is no longer any staff present.

Example

You've set an Unlock schedule on Mondays from 8:00 a.m. to 6:00 p.m. To prevent the office from remaining unlocked should your staff leave earlier than 6:00 p.m, you decide to add a First to arrive schedule from 7:00 a.m. to 6:00 p.m. In this scenario, if the last person leaves at 4:30 p.m., they can terminate the Unlock schedule by pressing the Request-to-Exit button set to Terminate Unlock schedules.

First to arrive covering multiple Unlock schedules​

An individual First to arrive schedule can cover multiple Unlock schedules. In cases where there are two or more Unlock schedules within a single First to arrive schedule, the First to arrive schedule will impact all covered Unlock schedules where they are covered, even if there are interruptions between them.

Example

On Mondays, you've configured two Unlock schedules: one running from 8:00 a.m. to 11:00 a.m., and another from 12:00 p.m. to 6:00 p.m. To enable the option of delaying or terminating these schedules earlier, you apply the First to Arrive schedule from 7:00 a.m. to 6:00 p.m., encompassing both Unlock schedules. A potential scenario is as follows:

  1. The first authorized access occurs at 8:30 a.m.: the First to arrive condition is satisfied, and the door will unlock.
  2. At 11:00 a.m., the first Unlock schedule ends and the door will lock.
  3. At 12:00 p.m., the second Unlock schedule activates, since it is within the same First to arrive schedule that was already satisfied at 8:30 a.m. This allows you to have gaps between your Unlock schedules without having to unlock again for each new schedule.
  4. The last person leaves at 5:45 p.m., and pushes the Request-to-Exit button: the second Unlock schedule is terminated
Last updated on by KatalinH16