Set first to arrive schedules

First to arrive schedules work in conjunction with Unlock schedules, enabling two key use cases:

• First to arrive: Delays the activation of an existing Unlock schedule until the first authorized unlock occurs—either by tapping a reader (to confirm proximity to the door) or via an admin override.
• Last to leave: Ends an active Unlock schedule early when the last person leaves the facility—either by using a last to leave request to exit button or through an admin override.

tip

Jump to the end of the page to learn more about the use cases of the first to arrive schedule.

Set a first to arrive schedule

Web

1. Sign in to Kisi.
2. On your place dashboard, click on Doors.
3. Select the door for which you want to set a first to arrive schedule.
4. Scroll down and select the Unlock schedules tab.
5. Click on Add schedule.
6. Select First to Arrive.
7. Enter a name for your new schedule.
8. In the Type dropdown, choose between Single event or a Recurring event:
   • For Single Events, you can select the First to arrive schedule to occur all day or during a specific time window.
   • For Recurring Events, you can select the First to arrive schedule to occur on a specific day within a time period, or have the door unlocked all day.
9. Add a start/end date and time.
10. Click Save.

Mobile

1. On your place screen, open the All Doors tab.
2. Navigate to the door for which you want to set a first to arrive schedule.
3. Tap on the three dots in the upper right corner.
4. Tap on Unlock schedules.
5. Tap on the + icon.
6. Tap on First to Arrive.
7. Enter a name for the schedule.
8. Choose between Single Event or a Recurring Event:
   • For Single Events, you can select the first to arrive event to occur all day or during a specific time window.
   • For Recurring Events, you can select the first to arrive event to occur on a specific day within a time period, or have the door unlocked all day.
9. Add a start/end date and time.
10. Tap Save.

Edit or disable first to arrive schedules

Web

First to arrive schedules are displayed in a weekly preview by default. To edit, disable, or delete a schedule, switch to the list view:

1. On your place dashboard, click on Doors.
2. Select the door for which you want to modify a first to arrive schedule.
3. Scroll down and select the Unlock schedules tab.
4. Open the Weekly preview dropdown and switch to List view.
5. Follow the instructions below based on your intended action:

• Edit: open the schedule and make your adjustments
• Enable/disable: navigate to the schedule you want to enable/disable, and use the toggle next to it. Alternatively, you can select it using the checkbox on the left, and click Enable/Disable
• Delete: select the schedule you want to delete using the checkbox on the left, and click Delete

Mobile

1. On your place screen, open the All Doors tab.
2. Navigate to the door for which you want to edit a first to arrive schedule.
3. Tap on the three dots in the upper right corner.
4. Tap on Unlock schedules. This will display a list of all schedules configured for this door.
   • To edit a schedule, tap on it and make the desired modifications.
   • To disable a schedule, toggle off the switch for the respective schedule.
   • To delete a schedule, tap on it and then select Delete schedule.
5. Confirm your choice.

Force and reset a first to arrive condition

There are several ways to force and reset an active first to arrive condition.

Time based

1. The first to arrive condition will automatically be lifted once the uninterrupted time interval it covers has passed.

Web

1. On your place dashboard, click on Doors.
2. Select the door.
3. At the top of the page, locate the banner about first to arrive schedules and click Activate to force the first to arrive condition, or Terminate to reset it.

Mobile

1. On your place screen, open the All Doors tab.
2. Navigate to the door for which you want to manage the first to arrive schedule.
3. Tap on the three dots in the upper right corner.
4. Tap on First to Arrive to force the condition, or Last to leave to reset it.

Button

You can set up a request-to-exit button specifically for early termination of the first to arrive condition. When the last person is leaving the facility, they can press this button to conclude an active Unlock schedule ahead of time.

To connect the button to the controller, refer to our guide on wiring a request-to-exit button.

Suggestions and use cases

Timing recommendations for first to arrive schedules

The ideal timing for a first to arrive schedule depends on when your regular staff typically arrives. Consider the following scenario:

1. You set an Unlock schedule for 8:00 a.m. alongside a first to arrive schedule for 7:00 a.m.
2. Your cleaning staff arrives at 7:00 a.m., unlocking the door and triggering the Unlock schedule.
3. They finish and depart at 7:30 a.m., leaving the office unstaffed.

In this case, it is crucial that they terminate the Unlock schedule by pressing the Request-to-Exit button; otherwise, the door will remain unlocked, posing a risk when no staff are present after 7:30 a.m.

Delaying the activation of a planned Unlock schedule

First to arrive schedules delay the activation of Unlock schedules until the first authorized arrival, ensuring that someone is present before the door is unlocked.

Example

You have set an Unlock schedule on Mondays from 8:00 a.m. to 6:00 p.m. However, to ensure that the facility is never unlocked without staff present—especially during holidays—you decide to add a first to arrive schedule from 7:00 a.m. to 6:00 p.m. In this scenario, the planned Unlock schedule behaves as follows:

• If the first authorized access occurs at 7:30 a.m., the Unlock schedule starts at 8:00 a.m.
• If the first authorized access occurs at 8:30 a.m., the Unlock schedule starts at 8:30 a.m.

Early termination of an active Unlock schedule

First to arrive schedules also enable the early termination of an active Unlock schedule when the last authorized person leaves the facility. This feature ensures that the doors remain locked when there is no longer any staff present.

Example

You've set an Unlock schedule on Mondays from 8:00 a.m. to 6:00 p.m. To prevent the office from remaining unlocked should your staff leave earlier than 6:00 p.m, you decide to add a first to arrive schedule from 7:00 a.m. to 6:00 p.m. In this scenario, if the last person leaves at 4:30 p.m., they can terminate the Unlock schedule by pressing the Request-to-Exit button set to Terminate Unlock schedules.

First to arrive covering multiple Unlock schedules

An individual first to arrive schedule can cover multiple Unlock schedules. In cases where there are two or more Unlock schedules within a single first to arrive schedule, the first to arrive schedule will impact all covered Unlock schedules where they are covered, even if there are interruptions between them.

Example

On Mondays, you've configured two Unlock schedules: one running from 8:00 a.m. to 11:00 a.m., and another from 12:00 p.m. to 6:00 p.m. To enable the option of delaying or terminating these schedules earlier, you apply the first to arrive schedule from 7:00 a.m. to 6:00 p.m., encompassing both Unlock schedules. A potential scenario is as follows:

1. The first authorized access occurs at 8:30 a.m.: the first to arrive condition is satisfied, and the door will unlock.
2. At 11:00 a.m., the first Unlock schedule ends and the door will lock.
3. At 12:00 p.m., the second Unlock schedule activates, since it is within the same first to arrive schedule that was already satisfied at 8:30 a.m. This allows you to have gaps between your Unlock schedules without having to unlock again for each new schedule.
4. The last person leaves at 5:45 p.m., and pushes the Request-to-Exit button: the second Unlock schedule is terminated