Share access with users

As the last step of this tutorial, you'll be sharing access rights with existing users by assigning them roles. In Kisi, there are several different roles, depending on which level you want to share access: organization, place or group level.

tip

In Kisi, the term access right refers to a set of roles that a user has on different levels. To learn more about roles, check our Roles concept article.

Share access as an organization admin

As an organization administrator, you have the capability to share access at all three levels: organization-scoped, place-scoped, and group-scoped roles.

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Place administrators, access managers and group managers also have the capability to share access with existing users in the same way as organization admins. However, it's important to note that place administrators and group managers can only share place and group-scoped roles.

Web

Share organization-scoped roles

1. Navigate to your organization dashboard
2. Click on Access rights in the left-hand navigation
3. Click on the Organization tab
4. Click on Share access
5. Under Search user, choose the user you want to grant access rights to
6. Enable the Notify the user toggle if you want the user to receive an automatic Kisi email with login instructions
7. Select the preferred role
8. Click Assign. Once assigned, the user will be shown on the list below.

Share place-scoped roles

1. On the organization dashboard, click on Access rights
2. Click on the Places tab
3. Click on Share access
4. Under Search user, choose the user you want to grant access rights to
5. Under Search place, define the place you want to grant access rights to
6. Enable the Notify the user toggle if you want the user to receive an automatic Kisi email with login instructions
7. Select the preferred role
8. Click Assign. Once assigned, the user will be shown on the list below.

Share group-scoped roles

1. On the organization dashboard, click on Access rights
2. Click on the Groups tab
3. Click on Share access
4. Under Search user, choose the user you want to grant access rights to
5. Under Search group, define the group you want to grant access rights to
6. Enable the Notify the user toggle if you want the user to receive an automatic Kisi email with login instructions
7. Select the preferred role
8. For the Door access role, use the Valid from and Valid until fields to define the validity date of the access rights
9. Click Assign. Once assigned, the user will be shown on the list below.

Mobile

1. Open your Kisi app
2. Tap on the Home icon to open the admin dashboard
3. Tap on Manage existing users
4. Start typing the user's name
5. Once you see the user's name appear, select it from the list
6. Tap on Access rights
7. Tap on the plus (+) icon at the bottom right
8. Tap on Scope
9. Select the appropriate level for the access rights you wish to share: Group, Place or Organization level
10. [For Group and Place scopes] Select the appropriate group or place for the access rights
11. Select the access right
12. [For access rights without any expiration date] Enable the Never expires toggle
13. Enable the Notify the user toggle to send the user a notification email with login instructions
14. Tap on Share

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Please note that a user can't have more than one role in the same place or group. However, a user can have more than one place- or group-level role for different places and groups. For example, place access manager for Place A and place administrator for Place B.

Other ways to share access

Alternatively, you can always share access from the individual user profile page.

Where to go next?

This completes the tutorial for hardware and account setup, Kisi environment creation, user provisioning and access sharing. You should now be familiar with the fundamental Kisi concepts and workflows involved.

Other sections of the documentation expand upon them. The how-to guides in particular cover many common operations. And if there’s something you’re looking for but can’t find, please contact Kisi support.