Configure group

By configuring group settings you can control how and when users in a specific group can access your facility. Based on which group type you want to configure, you have two options:

• For organization groups: navigate to your organization dashboard > Groups
• For place groups: navigate to your place dashboard > Place Groups

tip

Filter the group overview list by scope to only display the group types you're interested in.

Add door to a group

1. Select the group you want to configure
2. Open the Doors tab and click on Add Doors
3. [Only for organization-scoped groups] From the Place dropdown, select the place to want to share access to
4. From the Door dropdown, select the door you want to share access to
5. Click Add

Add floor to a group

If you have a multi-tenant building with elevators, in this step you can allow your group to access a specific elevator stop.

To share access to an elevator stop, make sure you add an elevator first.

1. Once there is an elevator set up, navigate back to your group settings
2. Click on Floors > Add Floors
3. [Only for organization-scoped groups] From the Place dropdown, select the place you want to share access to
4. From the Elevator dropdown, select the elevator you want to share access to
5. From the Floors dropdown, select the floor you want to share access to
6. Click Add

Set an access schedule for a group

Access schedules applied to a group make sure this group is only allowed access during a defined time period. For example, you can make sure that a certain group is only allowed access during weekdays. If users of this group attempt to unlock doors outside of the defined time period, they will be denied access.

1. Navigate to the group you want to set an access schedule for
2. On the Group overview page, select the General tab
3. Scroll down to Access schedules
4. Enable the Time restriction toggle
5. Click on Add schedule
6. Select Access
7. In the Type dropdown, choose between Single Event or a Recurring Event:

• For Single Events, you can select the access schedule to occur all day and for a specific time window
• For Recurring Events, you can select the access schedule to occur on a specific day within a time period, or restrict access on that door all day

8. Add a start/end date and time
9. Click Save

Set an access schedule exception for a group

By setting an access schedule exception, you can override an access schedule and deny access during a selected time period.

1. On your place dashboard, click on Groups
2. Select the group you want to set an access schedule exception for
3. Scroll down to Access schedules
4. Click on Add schedule
5. Select Exception
6. In the Type dropdown, you can choose between Single event, Recurring event, or Holiday events. Based on your selection, follow the instructions below.

On a single event

To deny access for a group only once, you can add a single event as exception to override an access schedule.

1. Open the Type dropdown and select Single event
2. Add a start/end date and time. If the access should be denied all day, enable the All day toggle.
3. Click Save

On a recurring event

To deny access for a group more than once, you can add a recurring event as exception to override an access schedule.

1. Open the Type dropdown and select Recurring event
2. Select the days on which access should be denied
3. Add a start/end date and time. If access should be denied all day, enable the All day toggle.
4. Click Save

On a holiday event

To deny access for a group on certain holidays, you can add a whole holidays list that is specific for your country as exception by choosing the Holiday event option.

1. Open the Type dropdown and select Holiday events
2. Open the Holiday region dropdown and select your region
3. Use the checkboxes to select or deselect holidays as needed
4. For holidays that fall on a weekend, you can enable the Observed holiday toggle to make sure the preceding Friday or following Monday will be observed as holiday
5. Click Save

Edit, disable, or delete schedules

Access schedules are presented in a weekly view by default. To edit, disable or delete a schedule, you must switch to the list view.

1. Open your organization dashboard
2. Click on Groups
3. Select the group you want to modify an access schedule for
4. Scroll down and select the Access schedules tab
5. Open the Weekly view dropdown and switch to List view
6. Based on what you want to achieve, follow the instructions below:

• Edit: open the schedule and make your adjustments
• Enable/disable: navigate to the schedule you want to enable/disable, and use the toggle next to it. Alternatively, you can select it using the checkbox on the left, and click Enable/Disable
• Delete: select the schedule you want to delete using the checkbox on the left, and click Delete

Set group restrictions

1. Open your organization dashboard
2. Click on Groups
3. Select the group you want to set restrictions for
4. Select the Permissions tab
5. Adjust according to your needs:

• Primary device restriction: If enabled, all users in this group must use their primary devices in order to unlock.
• Allow app access: If enabled, all users in this group may unlock using Kisi's mobile and web apps.
• Geofence restriction: If enabled, all users in this group must be within a distance of maximum 300 meters (~0.2 miles) from the building in order to unlock doors.
• Kisi Reader restriction: If enabled, all users in this group must use the Kisi Reader in order to unlock the door.

6. Click Save

info

Users who are part of several groups will gain access if at least one group allows access. For example: Joe is a part of Group A and Group B. Group A allows access to Door A, but Group B doesn't. Since Joe is a part of Group A, he is allowed access to Door A.

tip

For more details and use cases, check the Restrictions concept page.

On to the next step

Now that you have a group configured, finally you can share access with your users.