Skip to main content

Integrate bookings with Kisi

Bookings allows admins to publish a booking page where users can reserve specific resources. Bookings are connected to a Kisi Group, ensuring that people who make a reservation automatically gain the appropriate access for the duration of their booking, determined by the assigned Group. Once the reservation ends, access is revoked again.

info

Bookings is currently in beta. This feature may be limited to higher-tier plans once it is fully released.

Prerequisites​

  • Kisi organization administrator access rights.
  • An active Kisi organization with doors or groups you want to link to bookings.

Set up the bookings integration​

  1. Sign in to Kisi.
  2. Go to Settings > Manage Integrations.
  3. Click Add Integration.
  4. In the Type dropdown, select Bookings and click Add.
  5. In the list of integrations, click Bookings, then click Configure Integration.
  6. In the pop-up window that opens, enter the name of the Space Type, choose the Group that will define access, set the Duration of each Booking, and click Save. A preview with the booking link and QR code will appear on the right
  7. Click Location Settings, choose your location, and click Settings
  8. Configure your booking template using the 5 settings tabs:

Location Settings​

  • Enter the Location Name
  • Select the Space Type
  • Upload a Logo
  • Choose a Background color for the user's booking page

Booking Rules​

  • Choose the Group whose access rights booked users will receive during the booking
  • Set Grant access prior to booking (minutes before the booking users gain access)
  • Select Access Type (Access link, QR code, or both)
  • (Optional) Select the Whitelist team allowed to book. Leave empty to allow everyone to book
  • Choose the Timezone of the booking
  • Set the Days ahead users can book
  • Configure the Availability schedule (weekdays and times when booking is allowed)

Notification Settings​

  • Select an Email of the admin who should receive notifications about new bookings
  • Enter Instructions text that will appear in user's booking confirmation email
  • Toggle Send Calendar Event to automatically send calendar invites

Payment Settings​

  • Set up a Stripe integration with the 3 Stripe configuration fields to get paid for your bookings

Floor Plan Settings​

  • Upload a Floor Plan to visualize your spaces
  • View and manage the layout of your bookable spaces

Spaces​

Below the 5 settings tabs, you can manage your bookable spaces:

  1. Click Add Spaces to create a new bookable resource
  2. Enter the Name and Description for the space
  3. Set X and Y Coordinates (from 0 to 100) to position the space correctly on your floor plan
  4. Click Save to add the space
  5. View all existing spaces and their positions on the floor plan

To add multiple spaces at once:

  1. Download the CSV template
  2. Fill it out with your spaces including coordinates
  3. Click Import CSV to upload them

Manage access for bookings​

Access for bookings is managed through Groups. When you create a booking template, you choose the group that booked users will be added to for the duration of their reservation.

  • To give specific access, create a new group and assign the desired doors or permissions.
  • To reuse existing access, select an existing group that already has the rights you want to grant.

Once the booking ends, users are automatically removed from the group and lose access.

Share your bookings​

After configuring your location settings, you will see a link and a QR code for the booking template. You can share access to the bookings page in several ways:

  1. Send the link directly: Copy the booking link and share it via email, chat, or any internal communication tool.
  2. Distribute the QR code: Download and print the QR code, then display it in common areas, at entrances, or on digital screens for users to scan and access the booking page.
  3. Embed on your website or intranet: Add the booking link or QR code to your organization's website, intranet, or resource portal so users can easily find and make reservations.

Both the QR code and the link are safe to share publicly, as they only allow users to apply for a booking.

Manage bookings​

In the Manage Bookings window:

  • Future bookings tab: View all upcoming reservations. Select a booking and click Cancel to remove that specific booking.
  • Past bookings tab: View the complete history of previous reservations.
  • Export bookings: Click Export bookings to download a CSV file with all of your bookings.
Last updated on by Timofejs Golubevs