Integrate bookings with Kisi

Bookings allows admins to publish a booking page where users can reserve specific resources. Bookings are connected to a Kisi Group, ensuring that people who make a reservation automatically gain the appropriate access for the duration of their booking, determined by the assigned Group. Once the reservation ends, access is revoked again.

info

Bookings is currently in beta. This feature may be limited to higher-tier plans once it is fully released.

Prerequisites

• Kisi organization administrator access rights.
• An active Kisi organization with doors or groups you want to link to bookings.

Set up the bookings integration

1. Sign in to Kisi.
2. Go to Settings > Manage Integrations.
3. Click Add Integration.
4. In the Type dropdown, select Bookings and click Add.
5. In the list of integrations, click Bookings, then click Configure Integration.
6. In the pop-up window that opens, enter the name of the Space Type, choose the Group that will define access, set the Duration of each Booking, and click Save. A preview with the booking link and QR code will appear on the right
7. Click View Bookings Links, and open Settings
8. Under Update Booking Template you can configure the following fields for each template:
   • Enter the Template name
   • Select the Resource type
   • Upload a Logo
   • Choose a Background color for the user's booking page
   • Choose the Group whose access rights booked users will receive during the booking
   • Set how many minutes before the booking users gain access
   • (Optional) Whitelist the Team allowed to book. Leave empty to allow everyone to book
   • Enter the Instructions text that will appear in the booking email
   • (Optional) Set up a Stripe integration under Payment Settings to get paid for your bookings
   • Choose the Timezone of the booking
   • Set how many days ahead users can book
   • Choose the weekdays and time when booking is allowed
   • Set the Duration of the booking
   • Click Save
9. (Optional) Click on View Booking Resources, click Add space, enter the Name and Description, then click Save
10. (Optional) To add multiple spaces at once, download the CSV template, fill it out with your spaces, and click Import CSV to upload them

Manage access for bookings

Access for bookings is managed through Groups. When you create a booking template, you choose the group that booked users will be added to for the duration of their reservation.

• To give specific access, create a new group and assign the desired doors or permissions.
• To reuse existing access, select an existing group that already has the rights you want to grant.

Once the booking ends, users are automatically removed from the group and lose access.

Share your bookings

After you click View Bookings Links, you will see a link and a QR code for the booking template. You can share access to the bookings page in several ways:

1. Send the link directly: Copy the booking link and share it via email, chat, or any internal communication tool.
2. Distribute the QR code: Download and print the QR code, then display it in common areas, at entrances, or on digital screens for users to scan and access the booking page.
3. Embed on your website or intranet: Add the booking link or QR code to your organization's website, intranet, or resource portal so users can easily find and make reservations.

Both the QR code and the link are safe to share publicly, as they only allow users to apply for a booking.

Manage bookings

To manage bookings:

1. Sign in to Kisi.
2. Go to Settings > Manage Integrations.
3. In the list of integrations, click Bookings, then click Configure Integration.
4. The Booking system window will open.

From here:

• In the Future bookings tab, you can view all upcoming reservations. Select a booking and click Cancel to remove that specific booking.
• In the Past bookings tab, you can view the complete history of previous reservations.